Official Rules for “MATCHER – Open Innovation Program”

 

Introduction

 

MATCHER is an open innovation program for Companies and Startups promoted by the Emilia-Romagna Region, carried out by ART-ER with the support of Deloitte/Officine Innovazione, selected through the public call  2019_OI, CIG: 7823215140, published on ART-ER website on March 7th, 2019.

The program aims to engage top regional companies and the most promising startups/scaleups selected through an international call in an Open Innovation Program.

The present document states the rules that startups and scaleups need to follow to apply to participate in the program.

 

  1. Definitions

In this Official Rules, unless the context otherwise requires, the following words and expressions shall have the meanings hereby assigned to them:

“Application” or collectively “Applications” The process for applying to participate in the Program
“ART-ER” ART-ER is the Emilia Romagna Region consortium company limited by shares, incorporated under Italian law, with registered office in Bologna, via Piero Gobetti 101, VAT no. 03786281208 with the purpose of fostering the region’s sustainable growth by developing innovation and knowledge, attractiveness and internationalization of the regional system.
“Call” The process used to recruit and select the Participants to the Program
Challenges The needs of the companies operating in the Emilia Romagna Region in the sectors of Healthcare & Wellbeing, Smart Mobility, and Future of Packaging that have expressed their interest to participate in this pilot project
“ER Corporates” Companies operating in the Emilia Romagna Region that have expressed their interest to participate in this pilot through a letter of partnership and have been interviewed to define the Challenges
“Evaluation Panel” The board composed by representatives of ART-ER and other external experts in the sectors of Healthcare & Wellbeing, Smart Mobility, and Future of Packaging
MATCHER – Open Innovation Program MATCHER – Open Innovation Program includes both Call and Program
“OI” Officine Innovazione S.r.l., a limited liability company, incorporated under Italian law, with registered office in Milan, Via Tortona 25, VAT no. 10230520966 that technically supports ART-ER in the Program
“Participant” or collectively “Participants” Italian or foreign startups or scaleups that will apply to the Call
“Project” or collectively “Projects” Idea(s)/solution(s) that are submitted by the Participants through the Application, to satisfy a market need or a market problem as described in the Challenges
“Selected Project” or collectively “Selected Projects” A project that successfully passed the evaluation phase and attends the Final Event
Startup and Scaleups For the purposes of the present call: a startup is a company that is in the first stage of its operations developing a product or service for which it believes there is a demand. A scaleup (company) is a company who has an average annualized return of at least 20% in the past 3 years with at least 10 employees at the beginning of the period (OECD, 2007)
 

“Final Event”

The Event that will be organized by ART-ER on November 13-14th, 2019
“Website” The online platform where the Participants have to make the Application, submitting the information therein requested

 

 

  1. Program Objective

The Program aims at empowering innovation and entrepreneurial ecosystem in three sectors: Healthcare & Wellbeing, Smart Mobility, and Future of Packaging. The Program objective is to select startups and scaleups that can provide innovative solutions in collaboration with one or more ER Corporates to improve their core business and potentially create new businesses for the future.

 

The startups and scaleups will be selected with a structured process described in these Official Rules.

 

In order to participate in the Program, teams have to submit their Application on the official Website, by clicking on the “apply tab” and filling in all the mandatory information required before September 30th, 2019.

 

The Call is open to  Projects with a particular focus on the following Challenges:

 

  1. Future of packaging

–      Interactive Packaging

–      Intelligent Packaging

–      New Materials

–      Sustainable Packaging

–      Packaging Optimization

  1. Healthcare & Wellbeing

–      Internet of medical things

–      Wearable Device

–      Precision Medicine

–      Nutrition as Prevention

–      Advanced Technology

–      Digital Reality

–      Gene Editing

–      Drug delivery

  1. Smart Mobility

–      Innovative infrastructure

–      Electric vehicles

–      Connected vehicles

–      Autonomous drive

–      Intermodal transport

–      SMART logistics

–      Micro-mobility

 

  1. Who can apply

Italian and foreign startups and scaleups which respond to the requirements of the MATCHER Program are eligible for this Call.

 

3.1. How to participate

Applications can be submitted from July 15th, 2019 to September 30th (1 pm +1 CET) 2019 through the online form available on  https://www.match-er.com website. To take part in the program, participants will be requested to expressly accept these Official Rules.

 

Projects sent via other channels will not be admitted. Applications that are not complete with all the information required or that are submitted after 30th of September 2019 (13.00 CET+1 time) will be excluded from the Call.

 

To complete the Application, Participants are asked to upload the following documents, which are also clearly listed  in the application form:

  • Presentation of the Project in pdf format, including the following information: description of the idea, market size, team, competitive scenario, product/service, development roadmap, and the main economics with key numbers if available;
  • Shareholder structure (e.g. Cap table);
  • Video presentation of the Project (max 3 minutes).

 

For any difficulties in accessing the Website or uploading an Application, participants can refer to apply@match-er.com.

 

  1. Evaluation of the Projects 

 

The evaluation of the Projects will be carried out in 2 phases:

  1. Phase 1 – Evaluation of the Project Proposal;
  2. Phase 2 – Appointment of the Selected Projects.

 

4.1. Project Proposal – Phase 1

Dates: 15/07/2019, 12:00 AM – 30/09/2019, 1:00 PM + 1 CET

Phase 1 evaluation will be carried on through the whole period during which the call will remain open. During this period, received applications will be assessed and processed following the order of arrival. The objective of Phase 1 is to select the Projects that have the highest matching rate with the Challenges. This selection will be made on the basis of the received documents (described in point 3.1).

 

Technical criteria (score: from 1 to 10):

  • Team: assessment on the key members and their commitment to pursue the development of the product/solution;
  • Product: the degree to which the product/solution is innovative, disruptive, or creates new markets; the stage of development of the product/solution, the degree to which the product/solution is feasible and viable in legal and technological terms;
  • Market: attractiveness level of the product/solution in the reference market, growth of the reference market;
  • Business Model: level of scalability and sustainability;
  • Economics: potential financial/economical attractiveness of product/solution;
  • Growth: potential to increase main economic units exponentially.

 

Trend matching criteria (score: from 1 to 10):

  • Degree of matching between Projects and the ER Corporates’ challenges identified and described in point 2.

 

Applications that will receive a score lower than 5 in the “Trend Matching Criteria”  will be not be considered as eligible for accessing Phase 2.

 

4.2. Evaluation and selection of the Selected Projects – Phase 2

Dates: 1/10/2019, 09:00 AM – 15/10/2019, 11:59 PM (CET+1)

Applications will receive an additional score, that will be summed to the one received in Phase 1.

 

Feedback from interviews (score: from 1 to 30).

After the interview, the Selected Projects will receive a score issued by the Evaluation Panel.

Applications that will receive a score lower than 15 from the “Feedback from interviews” will be not be considered as eligible for accessing the final phase.

 

  1. Selected Project Notification:

The Selected Projects will be announced by October, 20th 2019; as a result of being selected, startups and scaleups will have to confirm, within 3 working days, via e-mail (apply@match-er.it) their availability to attend the Final Event.

The best 10 startups and scaleups coming from outside Italy (i.e. they have been incorporated outside Italy) will receive financial support for their travel and accommodation expenses up to € 500 each, to be considered as flat-rate reimbursement.

 

If one or more of the Selected Projects is not able to respond to the above-mentioned requirements within the deadlines will be automatically excluded from the process, and other projects may be invited to attend the Event according to their placement in the list of the Selected Projects.

 

  1. Participation in the Final Event

The Final Event, organized by ART-ER, will take place on November 13-14th, 2019 at Palazzo Magnani, Via Zamboni 40, Bologna and will be divided as follows:

 

  • November 13th Elevator pitch event in the morning; Kick-off meeting between the ER Corporates from Emilia Romagna and selected Projects in the afternoon; networking event in the evening.
  • November 14th: Brokerage event with one to one meetings in the afternoon: the event is open not only to startups and companies participating in the Program but also the other companies, startups, research laboratories of the regional, national or European context that might be interested in the topics of this event. Institutional event dedicated to startups, scaleups, corporates and Institutions at international level.
  1. Guarantees and indemnity of the Participants

Each Participant represents and warrants that the Project:

  • is an original work, on which the Participant has the relative rights of intellectual property and economic exploitation;
  • determines no infringement of any third parties intellectual property right, in particular, but with no limitation to: the Project does not contain any trademark, logo or other element protected by any third party intellectual and/or industrial property right or copyright, or that, where rights of third parties exist, the Participant has previously provided all the necessary authorizations and licenses from the relative holder;
  • does not violate other rights of third parties, including, inter alia, patents, industrial secrets, rights from contracts or licenses, rights of publicity or rights related to privacy, moral rights or any other right worth of protection;
  • does not constitute the object of a contract with third parties;
  • does not have a conflict of interest with, nor contain any defamatory content, representation, outrageous consideration or any other content that could damage the name, honor or reputation of ART-ER, the Emilia Romagna Region, the ER Corporates, and OI or any other person or company;
  • does not contain any pornographic or sexual content, or content of a discriminatory nature in any way (specifically including discrimination based on race, sex, sexual orientation, religion and / or political beliefs of individuals or groups), nor content that promotes violence or injury to any living thing or any other offensive, obscene or inappropriate content;
  • contains no threat or content intended to intimidate, harass, or mistreat a person’s private life;
  • does not constitute a violation of applicable laws and does not contain content that encourages unlawful conduct.

 

The Participants expressly declare for themselves and their assignees to indemnify and hold harmless ART-ER, the ER Corporates and OI from any claim, claim for damages or request for damages made by any third party, for the violation of one of the provisions included in the present article.

 

  1. Intellectual property relating to the Project and confidentiality

 

The intellectual and industrial property of the Projects, as well as the Selected Project, is fully owned by the Participants. Each Participant assumes the responsibility for the protection of the inventive and/or original aspects of the Projects.

ART-ER, the Evaluation Panel, and Officine Innovazione will keep the information regarding the Projects, as well as the Selected Project as confidential information.

 

  1. General Conditions

 

ART-ER reserves the right to substitute the ER Corporates and modify the composition of the Evaluation Panel.

 

ART-ER reserves the right to cancel, modify or suspend, in whole or in part and at any time, the Program, as well as any of its contents, appearance or selective criteria, or to select a number of Participants or Selected Projects lower than what initially intended, upon their sole discretion and upon notice on the Program’s website. Should the suspension or exclusion from the Program be related to one or some Participants only, notice shall be given to them via registered letter or certified email (PEC), anticipated by e-mail.

 

ART-ER have the right, at any time, upon their sole discretion, to exclude from the Program any Participant which: a) attempts to tamper with the registration process or the operation of the Program; b) acts in violation of these Official Rules; c) behaves in an inappropriate, unsportsmanlike manner and contrary to the interest of a serene and correct development of the Program.

 

The Application of the Project, the selection and the Call award of Selected Projects do not represent an offer or contract of work with ART-ER and/or OI and/or the ER Corporates.

 

Each Participant undertakes not to make any claim, or to sue, institute or otherwise participate in any legal proceeding (also with respect to proceedings commenced by third parties), directly or indirectly, against ART-ER and/or OI.

 

  1. Accuracy of the information

 

Participants shall ensure that all information, data and, more generally, any other material provided to ART-ER and OI in the Application and/or at any other stage of the Program, is accurate, correct, truthful and complete. Participants, therefore, assume the full and exclusive responsibility for any violation of the above declaration.

 

  1. Duration

 

Unless otherwise provided in these Official Rules, the obligations included in the Official Rules will become effective upon presentation of the Application and will remain in force until the end of the Program.

 

  1. Applicable law and jurisdiction

 

These Official Rules and any rights and obligations thereto are governed by Italian law.

The Court of Bologna shall have exclusive jurisdiction over all disputes that may arise in relation to these Official Rules.

 

__________

  1. Privacy Notice According to the Regulation (EU) 2016/679

 

13.1. Data Controller and Data Protection Officer 

ART-ER processes personal data on the purpose described in this “Official Rules for Matcher – Open Innovation Program” document on behalf of Emilia Romagna Region that is the Data Controller. ART-ER has been charged with the role of Data Processor by Emilia Romagna Region in the framework of the Agreement on the realization of the Technical Assistance for the Emilia Romagna Region 2014-2020 named “Project Emilia Romagna International 2018-2019” CUP: E31F18000430002 (Art. 7)

For further information please contact ART-ER Soc. Cons. P. A, based in Bologna, Italy, Via Gobetti, 101 – 40129 – ph. 0039 0516398099, mail info@art-er.it or visit www.art-er.it

ART-ER has charged as Data Protection Officer the company Lepida S.c.p.A based in Bologna, Italy, Viale della Liberazione 15 – email: dpo-team@lepida.it

 

13.2. Nature of Personal Data, Purposes and Legal Bases of the processing activities

The personal data processed by ART-ER, where “personal data” means, according to GDPR, any information relating to an identified or identifiable natural person, also indirectly by reference to any other information, are those provided to ART-ER by the person participant (“Participant” or “Data Subject”) in “MATCHER – Open Innovation Program”, filling in the registration form and submitting the application for “MATCHER – Open Innovation Program”, including name, surname, role assumed in the company participating to “MATCHER – Open Innovation Program”.

 

The processing of personal data has the following purposes:

13.2.1. for the management of any activities required for the implementation and execution of services related to “MATCHER – Open Innovation Program”, including Projects evaluation and the selection of the Projects that will participate to “MATCHER – Open Innovation Program”, as described in the Official Rules of the same “MATCHER – Open Innovation Program”;

13.2.2. for the performance of legal obligations applicable as established by national and EU legislation, also in accounting, tax, anti-money laundering and anti-corruption laws;

13.2.3. in order to comply with requests by the Authorities and public bodies, to exercise rights, also of third parties, before the Court or in administrative or arbitration or conciliation procedures;

13.2.4. for advertising and promotional activities, in order to inform you by sending promotional communication about services, initiatives, and events organized and sponsored by ART-ER and Promoters of “MATCHER – Open Innovation Program”, with your consent, contacting you by email, phone call with operator or by paper mail.

 

The legal basis for the data processing are: i) the performance of the services provided to the Participant with reference to the aforementioned purposes in point 13.2.1, ii) the fulfillment of legislative obligations with reference to the aforementioned purposes in points 13.2.2 and 13.2.3; iii) and your consent with reference to the advertising and promotional purposes in point 13.2.4.

 

13.3. Mandatory /Optional nature of providing personal data

The provision of personal data of the Participant for the purposes in points 13.2.1-13.2.2-13.2.3 of section 13.2 is mandatory as strictly necessary for the participation of the Participant in “MATCHER – Open Innovation Program” and for the fulfillment of legal obligations. The refusal to provide personal data implies the impossibility to permit the participation of the Participant in “MATCHER – Open Innovation Program” and to fulfill the legal obligations.

The provision of personal data of the Participant for the purpose in point 13.2.4 of section 13.2 is optional. The refusal to provide personal data implies to do not receive advertising and promotional communications from ART-ER and it does not prevent to receive the services related to “MATCHER – Open Innovation Program”.

 

13.4. Methods of the processing activities

The personal data is collected electronically and processed with electronic tools and manually, ensuring the appropriate security measures and the confidentiality of the data processed, according to the principles of art. 5 of GDPR, such as lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity and confidentiality.

 

13.5. Period of the processing activities

With reference to the purposes under article 13.2, sections 13.2.1-13.2.3, the personal data will be processed for the entire duration of the “MATCHER – Open Innovation Program” and as long as it is needed for the performance of services related to the “MATCHER – Open Innovation Program”, as well as for the further period required for the fulfilment of current civil, fiscal and tax obligations and for exercise or defend a right before the Court.

With reference to the purpose under art. 13.2, section 13.2.4 (marketing), your personal data will be kept for no more than 24 months starting from the communication of your personal data to ART-ER.

 

 

13.6. Communication and transfer of personal data

With reference to the above-mentioned purposes, ART-ER may communicate the personal data to the following recipients:

  • Promoters of “MATCHER – Open Innovation Program”, as autonomous Data Controllers, for the aforementioned purposes, including the marketing activities with your consent;
  • Third parties appointed by ART-ER for the fulfillment of services related to the performance of the activities provided under “MATCHER – Open Innovation Program”, as Data Processor;
  • Competent authorities (including Courts), for the performance of their institutional functions within the limits established by law or regulations.

 

Your personal data will be processed by ART-ER collaborators and/or employees as persons authorized to process, within the scope of their respective functions and in accordance with the instructions given by ART-ER itself.

If necessary, for the aforementioned purposes, the data collected will be transmitted and accessible to the aforementioned recipients, also those based in non-EU countries.

In such cases, the Data Controller guarantees the adoption of suitable measures which ensure an adequate level of data protection, such as the use of standard contractual clauses and binding corporate rules for the transfer of personal data to non-EU countries.

The personal data will not be disclosed to undetermined recipients.

 

13.7. Data Subject’s rights

With reference to data processing activities, the Data Subject can exercise the following rights (artt.15-21 of GDPR):

  • obtain confirmation that ART-ER is processing data subject’s personal data and request a copy of it;
  • update, modify and/or correct personal data (right to rectification);
  • request the erasure or the limitation of the processing of data processed in violation of the law, including data that do not need to be kept for the purposes for which they were collected or otherwise processed (right to be forgotten and right to restriction of processing);
  • object to data processing activities and, at any time, to process personal data for marketing purposes (right to object);
  • withdraw the consent, where given, without prejudice to the lawfulness of the processing of the consent given before the withdrawal;
  • lodge a complaint with the data protection Authority;
  • receive a copy of personal data in an electronic format and request that such data will be transmitted to another Data Controller (right to data portability).

 

To exercise these rights, the Data Subject may contact ART-ER or the Data Protection Officer by sending an e-mail to the following address: info@art-er.it